Relationships in RDA PowerPoint Presentation

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LC Training for RDA:Resource Description & Access Module 4: Relationships in RDA -- in bibliographic records and in authority records Cooperative and Instructional Programs Division Library of Congress Sept. 2012

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2 Acknowledgements This course has been adapted from training developed by Barbara Tillett and Judith Kuhagen, Library of Congress Policy and Standards Division, for several training sessions. COIN gratefully acknowledges their permission to adapt the material for the present purpose

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3 Learning Objectives for Module 4 -- Relationships in RDA Understand the basics of relationships in RDA Determine the relationships that are core to LC catalogers Express relationships correctly in bibliographic records

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Outline for today Introduction: Basics of relationships in RDA People and resources Resources: works, expressions, manifestations, items People: persons, families and corporate bodies 4

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5 Basics of relationships 1. What are relationships? 2. Why relationships? Expressing Relationships: Helps users find what they want!

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6 Basics of relationships 1. Entities being related? 2. Types of relationships

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7 Entities being related Relationships between: 1. Resources and associated persons, families, and corporate bodies 2. Resources (works, expressions, manifestations, items) 3. Persons, families, corporate bodies

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8 Relationships in RDA Chapters 18-22, Appendix I Resource and associated persons, families, corporate bodies Chapters 24-28, Appendix J Between resources (works, expressions, manifestations, items) Chapters 29-32, Appendix K Between persons, families, corporate bodies

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9 Relationship designators RDA appendices I, J, and K Not closed lists If needed term is missing, decide on a term and notify PSD LC policy: decisions in some LCPS; otherwise, cataloger judgment to use

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10 [Screen image from the RDA Toolkit (www.rdatoolkit.org) used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals)]

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11 Methods to express relationships 1. Authorized access point, e.g. 110 2# $a Society of Linguists, $e author. 2. Structured description, e.g. 776 08 $i Also issued as: $t Health statistics 3. Unstructured description, e.g. 500 ## $a Translation of the author’s novel Digital fortress.

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12 Designation of relationships in MARC bibliographic records $e of 100-110 and 700-710 $j of 111 and 711 $i of 700-730 $i of 76X-78X linking entry fields MARC 21 coding (e.g., 780 00 “continues”; 785 00 “continued by”) MARC 21 264 fields

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13 Citing another resource: authorized access points In MARC 700-730 fields: Give the form represented by NAR* If there is no NAR, give the RDA form (follow DCM Z1 guidelines about when to make an NAR) * Exception: Do not use AACR2 NAR with “Polyglot” or more than one language in subfield $l for multiple expressions.

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14 Citing another resource: linking entry fields In MARC 760-787 fields: Copy/paste what is in the existing record for that resource and adjust the subfield coding as appropriate

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15 Designation of relationships in MARC authority records In authority records LC core relationships are shown in: 500 $w and 663 510 $w Optional relationships can be added in 5XX $w r $i (more on this later)

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16 Summary You have been recording relationships in AACR2 There are some new concepts about relating entities in RDA LC core elements are in LCPS Relationships are recorded as authorized access points, notes, and linking fields

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17 Persons/families/bodies and resources Creators and others associated with works (ch. 19) Contributors associated with expressions (ch. 20) Manufacturers, publishers, distributors associated with manifestations (ch. 21) Owners, annotator, autographer, etc. associated with items (ch. 22)

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18 Creator relationships Persons/families/bodies related to works author compiler filmmaker interviewer programmer and others … (RDA Appendix I)

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19 Creator relationships (con’t) LCPS 19.2: LC core relationship: Give first creator with principal responsibility If multiple creators associated with the work are present, apply cataloger judgment to give more than the first

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20 Creator relationships in bibliographic records Give as authorized access point in MARC 1XX field (and 7XX field if more than one creator or if “other” associated with work) in bibliographic record Relationship designators from RDA appendix I.2 in subfield $e of 1XX and 7XX field Not a closed list Do not include $e in name authority record

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21 Example Creator work relationship 110 $a Society of Linguists, $e author. 710 $a Linguists International, $e author. 100 $a Glass, Philip, $e composer. 110 $a Virginia, $e enacting jurisdiction.

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22 Example Others associated with work Others associated with works (19.3): 710 $a U.S. Geology Society, $e issuing body. 710 $a ABC Institute, $e sponsoring body.

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23 Contributor relationships Persons/families/bodies related to expressions Translators Editors of compilations Performers Illustrators Arrangers of music Compilers

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24 Contributor relationships (cont.) LCPS 20.2: LC core relationship: first illustrator of resources intended for children If multiple illustrators are present, apply cataloger judgment to give more than the first

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25 Contributor relationships (cont.) Give as authorized access point in MARC 7XX fields in bibliographic record Relationship designators from RDA appendix I.3 in subfield $e of 7XX field – only required for illustrator Not a closed list Do not include $e in name authority record

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26 Example 1: Contributor relationships 100 1# $a Wood, Audrey. 245 14 $a The napping house / $c Audrey Wood ; illustrated by Don Wood. 700 1# $a Wood, Don, $e illustrator. Notes: 1) Relationship designator “author” could be given for creator in 100 field. 2) 2nd statement of responsibility is not core; also, it isn’t needed to justify the 700 field. 3) LC policy: give $e illustrator

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27 Example 2: Contributor relationships 100 1# $a Lindgren, Astrid, $d 1907-2002, $e author. 240 10 $a Pippi Långstrump. $l English 245 10 $a Pippi Longstocking / $c Astrid Lindgren ; translated by Tiina Nunnally. 700 1# $a Nunnally, Tiina, $d 1952- $e translator. Notes: 1) Relationship designators “author” and “translator” could be given -- cataloger judgment. 2) 2nd statement of responsibility is not core; also, it isn’t needed to justify the 700 field.

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28 Example 3: Contributor relationships 245 $a Favorite American music / $c performed by the Baltimore Symphony Orchestra with Marin Alsop conducting.. 505 $a ... 710 $a Baltimore Symphony Orchestra, $e performer. 700 $a Alsop, Marin, $e conductor.* * Could have used the more general “$e performer” for Alsop.

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29 Relationships to manifestations Persons/families/bodies related to manifestations (RDA 21.0, Appendix I.4) Producers Publishers (e.g., broadcasters) Manufacturers (e.g., engravers, printers) Distributors (e.g., film distributor) LC: Cataloger judgment

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30 Relationships designators for persons/families/bodies associated with manifestations Few terms are listed in Appendix I.4 The terms: “producer,” “publisher,” “manufacturer,” “distributor” are separate elements -- not given in subfield $e of 7XX field

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31 Examples: Relationships to manifestations 264 #1 $a Bethesda : $b NIH, $c 2008. 710 2# $a National Institutes of Health (U.S.), $e broadcaster. 264 #1 $a St. Paul : $b West Publishing Company, $c 2011- 710 2# $a West Publishing Company.* * “Publisher” isn’t used as an RDA relationship designator because that relationship is an element.

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32 Relationships to items Persons/families/bodies related to items (RDA 22.0, Appendix I.5) Owners Custodians Curators LC: cataloger judgment

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33 Examples: Relationships to items 500 $a University Library's copy has ms. notes by author on endpapers. $5 IaH 700 $a Smiley, Jane, $e annotator. 541 $c Gift; $a John Jefferson; $d 2011. $5 DLC 700 $a Jefferson, John, $e donor.

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34 Summary Works: First creator in 1XX, others in 7XX $e is optional Expression: First contributor in 7XX field $e required for illustrator for resources intended for children Manifestations: Cataloger judgment Items: Cataloger judgment

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35 Relationships between resources Related works, expressions, manifestations, and items Relationships in bibliographic and/or authority records: Related works (ch. 25) Related expressions (ch. 26) Related manifestations (ch. 27) Related items (ch. 28)

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36 Related works RDA 25.1 Common work relationships: Whole-part, e.g., Works in a compilation Chapters in a book Adaptations Supplements Sequential relationships (e.g., earlier and later serials)

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37 Related works: LC core LCPS 25.1 LC core work relationships: Whole-part relationships for works in a compilation Sequential serial relationships

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38 Whole-part relationships for compilations LC: Give MARC 505 contents note unless contents indicated in another part of the description (e.g., in MARC 245 $a because no collective title present) or unless burdensome LC: Give one MARC 7XX analytical authorized access point; cataloger judgment if additional 7XX fields for other works Don’t give analytical authorized access points for some works: anthologies of poetry, conference proceedings, hymnals, journals, interviews, etc. – LCPS 25.1

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39 Example: Whole-part work Authorized access points for the works: 100 1# $a Shakespeare, William, $d 1564- 1616. 240 10 $a Plays. $k Selections 245 10 $a Hamlet ; $b King Lear / $c William Shakespeare. *700 12 $a Shakespeare, William, $d 1564- 1616. $t Hamlet. *700 12 $a Shakespeare, William, $d 1564- 1616. $t King Lear. * 2nd indicator in 700 indicates the relationship “Contains”

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40 Example: serial related works Structured descriptions and three identifiers each: 245 00 $a TCA journal. 785 00 $t Journal of professional counseling, practice, theory, & research $x 1556- 6382 $w (DLC) 2005205756 $w (OCoLC) 55891574 245 00 $a Journal of professional counseling, practice, theory, & research. 780 00 $t TCA journal $x 1556-4223 $w (DLC) 93645762 $w (OCoLC) 26906768 785 indicators 00 = relationship “Continued by” 780 indicators 00 = relationship “Continues”

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41 Authority record, work relationship 046 ## $k 1944 100 1# $a Chase, Mary, $d 1907-1981. $t Harvey 380 ## $a Play 530 #0 $w r $i Adapted as a motion picture (work): $a Harvey (Motion picture) 670 ## $a Harvey, 1950. 670 ## $a Wikipedia, Jan. 6, 2011 $b (Harvey; Pulitzer Prize-winning play by Mary Chase; premiered in 1944)

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42 Related expressions RDA 26.1 Common expression relationships: Whole-part (e.g., translations in a compilation) Revisions Editions Translations Language editions Abridgements

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43 Related expressions: LC core LCPS 26.1 LC core expression relationships: Whole-part relationships for expressions in a compilation (same policy as for works) Sequential serial relationships

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44 Example 1: Whole-part expression Authorized access points for the expressions: 100 1# $a Petterson, Per, $d 1952- 245 10 $a Two Norwegian novels / $c Per Petterson. 505 0# $a Out stealing horses -- To Siberia. 700 12 $a Petterson, Per, $d 1952- $t Ut og stjæle hester. $l English. 700 12 $a Petterson, Per, $d 1952- $t Til Sibir. $l English. 740 02 $a Out stealing horses. 740 02 $a To Siberia.

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45 Example 2: serial related expression Structured description for other language edition: 130 0# $a Revista de política y derecho ambientales en América Latina y el Caribe. $l English. 245 10 $a Journal of environmental policy and law in Latin America and the Caribbean. 775 08 $i Issued also in Spanish under title: $t Revista de política y derecho ambientales en América Latina y el Caribe.

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46 Example 3: Related expression - translation Authorized access point: 100 1# $a Brown, Dan, $d 1964- 240 10 $a Digital fortress. $l French 245 10 $a Forteresse digitale. 700 1# $i Translation of: $a Brown, Dan, $d 1964- $t Digital fortress.

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Example 4: Related expression - translation Structured description in 500 field: 100 1# $a Brown, Dan, $d 1964- 240 10 $a Digital fortress. $l French 245 10 $a Forteresse digitale. 500 ## $a Translation of: Digital fortress / Dan Brown. -- 1st ed. -- New York : St. Martin’s Press, 1998. -- 371 pages ; 22 cm.

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48 Example 5: Related expression - translation Structured description in 765 field: 100 1# $a Brown, Dan, $d 1964- 240 10 $a Digital fortress. $l French 245 10 $a Forteresse digitale. *765 0# $a Brown, Dan, 1964- $t Digital fortress $b 1st ed. $d New York : St. Martin’s Press, 1998 $h 371 pages ; 22 cm $w (DLC) 9703318 * 2nd indicator “blank” = “Translation of”

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49 Example 6: Related expression - translation Unstructured description in 500 field: 100 1# $a Brown, Dan, $d 1964- 240 10 $a Digital fortress. $l French 245 10 $a Forteresse digitale. 500 ## $a Translation of the author’s novel Digital fortress.

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50 Related manifestations RDA 27.1 Common manifestation relationships: Reproductions Different formats for same expression (e.g., book vs. CD; book vs. PDF) Special issues LC core relationships: reproductions

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51 Recording related manifestations Structured or unstructured description: Linking entry fields: 775 or 776 5XX Not by an authorized access point LC: cataloger judgment to use relationship designators in RDA appendix J.4 in subfield $i if MARC content designation does not give relationship

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52 Example: Related manifestations 245 00 $a Health statistics for elementary -school children. 264 #1 $a Baltimore : $b Johns Hopkins University, $c 2009- 300 ## $a volumes ; $c 27 cm 776 08 $i Also issued as: $t Health statistics for elementary-school children $d Baltimore : Johns Hopkins University, 2009- $h CD-ROMs : 4 3/4 in.

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53 Reproductions: LC core LC: Generally, give information about the original in a linking field: MARC 775 field if same carrier 776 field if different carrier Use information as is from the record for the original If detailed information is not available, give a bibliographic history note in a MARC 500 field

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54 Reproductions: LC core (con’t) If a reproduction is a compilation, generally do not give MARC 775 or 776 linking fields for each work/expression in the compilation, and do not give bibliographic history notes for each work/expression in the compilation

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55 Example: Reproduction 100 1# $a Ringwalt, J. Luther $q (John Luther) 245 10 $a Anecdotes of General Ulysses S. Grant. 264 #1 $a Washington, D.C. : $b Library of Congress Preservation Microfilming Program, $c 1993. 300 ## $a 1 microfilm reel (118 pages) ; $c 35 mm 776 08 $i Reproduction of (manifestation): $a Ringwalt, J. Luther (John Luther) $t Anecdotes of General Ulysses S. Grant $d Philadelphia : J.B. Lippincott Company, 1886 $h 118 p. ; 18 cm. $n Call number of original: E672.R58 $w (DLC) 10032685 Structured description including an identifier:

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56 Related items RDA 28.1 Common item relationships Reproduction of a specific copy “Bound with” Item added to copy of manifestation in a special collection Relationships that apply only to a single copy of the manifestation -- so, usually local information

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57 Related item: LC core LCPS 28.1 LC core relationships: Reproductions Special relationships for rare materials as warranted “Bound withs”

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58 Recording Related items RDA 28.1 Structured or unstructured description: Linking entry fields: 7XX 5XX Not by an authorized access point Cataloger judgment to use relationship designators in RDA appendix J.5 in subfield $i if MARC content designation does not give relationship

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59 Examples: Related items 501 $i Bound with: $a ___________. $5 DLC 775 $i Reprint of (item): $t Hiking in Unicoi State Park $d Helen, GA : RST Publishers, 1955 $h 22 p. : ill. ; 19 cm.

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60 Summary Related resources LC core: Works and Expressions: Whole part compilations Serial sequential relationships Manifestations: Reproductions Items: “Bound withs” Reproductions

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61 Entities in relationships: Group 2 Relationships in authority records: Related persons (ch. 30) Related families (ch. 31) Related corporate bodies (ch. 32) Relationships between persons, families, and corporate bodies

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62 LC core relationships: Different identities for persons Immediately preceding/succeeding corporate bodies Relationships between persons, families, and corporate bodies

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63 Recording relationships between persons/families/corporate bodies Relationship recorded in authority record in 5XX field Some relationships in MARC indicated by values in subfield $w -- LC: use in lieu of subfield $i: Different identities for persons Earlier/later corporate bodies

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64 LC policy for different identities 2 identities = un-coded 500 fields in each NAR 3 or more identities: DCM Z1 yellow page for the 663 field gives information about use of the 663 field with $w nnnc in 500 fields

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65 Example: 2 identities 100 1# $a King, Stephen 500 1# $a Bachman, Richard 100 1# $a Bachman, Richard 500 1# $a King, Stephen

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66 Examples: 3+ different identities 100 1# $a Twain, Mark, $d 1835-1910 500 1# $w nnnc $a Clemens, Samuel, $d 1835-1910 500 1# $w nnnc $a Snodgrass, Quintus Curtius, $d 1835-1910 663 ## $a For works of this author written under other names, search also under $b Clemens, Samuel Langhorne, 1835-1910, $b Snodgrass, Quintus Curtius, 1835-1910 100 1# $a Clemens, Samuel, $d 1835-1910 500 1# $w nnnc $a Twain, Mark, $d 1835-1910 663 ## $a For a listing of the names used by this author, search also under: $b Twain, Mark, 1835-1910 Authorized access point in authority records:

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67 Example: related corporate bodies Giving specific relationship in $w: 110 2# $a Library of Congress. $b Policy and Standards Division 510 2# $w a $a Library of Congress. $b Cataloging Policy and Support Office 110 2# $a Library of Congress. $b Cataloging Policy and Support Office 510 2# $w b $a Library of Congress. $b Policy and Standards Division

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68 Other relationships LC: if giving other relationships in name authority records: Cataloger judgment to give relationship designator from RDA appendix K in subfield $i to identify specific relationship Need value “r” in subfield $w if using subfield $i

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69 Examples: person related to corporate body or family 100 1# $a Garr, Arnold K. 510 2# $w r $i Employer: $a Brigham Young University 100 1# $a Carroll, Charles N. $q (Charles Nagus), $d 1817-1902 500 3# $w r $i Descendants: $a Carroll (Family : $g Carroll, Charles N. (Charles Negus), 1817-1902)

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70 Summary LC Core related persons, families, bodies: Different identities for persons Immediately preceding/succeeding corporate bodies

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71 Summary Module 4: Relationships “Relate”: 2nd main goal of RDA (1st = identify) Relationships within and between FRBR Group 1 (work, expression, manifestation, item) and Group 2 (person, family, corporate body) entities Relationship designators in appendices I, J, K LC core relationships

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72 Module 4: Relationships in RDA Questions?